Fiscal Assistant

Snohomish County Head Start   Lynnwood, WA   Full-time     Finance
Posted on September 6, 2022
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Position Overview

Edmonds College is committed to diversity, equity and inclusion. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity.  Edmonds College is an equal opportunity employer. Edmonds College invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

 

FISCAL ASSISTANT (OFFICE ASSISTANT 3)


 

SALARY:   $2,827/month

LOCATION: Lynnwood, Washington

DESCRIPTION:   

The Fiscal Assistant helps ensure that Edmonds College Head Start, ECEAP, and Early Head Start provides effective fiduciary responsibilities to enable delivery of high quality services in all program areas.  Under general supervision, the Fiscal Assistant independently performs a variety of complex fiscal clerical projects and  assignments.

Edmonds invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

This is a classified position reporting to the Head Start Fiscal Specialist.

 

For information on applying, please see Application Procedures and Required Documents, below. We will begin reviewing applications on August 17, 2022. 


RESPONSIBILITIES INCLUDE:

  • Review staff orders and complete Purchase Authorization (PA) for purchase
  • Determine best vendor to purchase from based on price, availability, purchasing contracts, and purchasing guidelines. Research internet for items not found on the regular purchase list
  • Receive orders and prep for distribution
  • Follow up with vendors regarding order discrepancies and invoicing errors
  • Prepare & submit invoices to Edmonds College Accounts Payable Office for payment, including proper allocation of funds.
  • Enter invoice and PA information into ctcLink database. Follow up on travel expenses & extract data.  Verify proper allocation of funds.
  • Enter expenditures into QuickBooks
  • Enter information into WINS database for CACFP reimbursement
  • Prepare and maintain physical fiscal files
  • Receive, date stamp, and scan incoming documents to online server
  • Maintain integrity of online files
  • Physically identify items on inventory list to verify that they exist. 
  • Assist in maintaining the physical inventory database.



 

REQUIRED QUALIFICATIONS:

  • High school graduation or equivalent
  • Two years of clerical work experience, which includes working with databases
  • Work experience using Microsoft Excel

 (See Conditions of Employment section for additional requirements.)

 

DESIRED QUALIFICATIONS:

  • Experience working in a Head Start or ECEAP program
  • Certified Public Accountant (CPA) and/or degree in Accounting, Finance, or a related business doctrine with an emphasis on finance accountin
  • Experience with Google Workspace, PeopleSoft, and/or Quickbooks


PHYSICAL WORK ENVIRONMENT:

Work is typically performed in an office setting. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents.

 

WORK SCHEDULE:

Monday - Friday 8am - 5pm.

 

COMPENSATION:  

Salary range 34.  Beginning salary is $33,924 - $38,004 annually, with progressive increases to $42,696, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 2 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

 

CONDITIONS OF EMPLOYMENT: 

You must document your citizenship or employment authorization within three days of hire. 

Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. 

  • Verification of fully vaccinated for COVID-19
  • Other required vaccines:  TDap, MMR
  • Must show a negative TB Test and obtain a health provider statement showing free of communicable diseases
  • Cleared Portable Background Check through DCYF
  • Must be able to transport self to home visits and off-site trainings and meetings 

 

Complete, sign, and submit Declaration Regarding Sexual Misconduct

 

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: 

All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete: 

1. Responses to supplemental questions (part of the online application). (These questions reflect the required and desired qualifications and are used in the screening process. Please provide thorough responses.) 

2. Current resume. 

3. Names and contact information for three references. 

4. For veterans' preference, please scan and attach your DD214, Member-4 Form. 

Supplemental Questions:

  1. Please describe your work experience related to this position. In particular, explain the type of work experience you have with working with databases.
  2. Please describe your proficiency with Microsoft Excel, and give examples of types of documents you have worked with.
  3. Please describe your proficiency with Google Workspace, PeopleSoft, and/or Quickbooks, and give examples of the types of work you did in these programs.
  4. Please describe any education, licenses, or certifications you have related to this position.

ABOUT THE COLLEGE: 

Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu. 

EEO/AFFIRMATIVE ACTION STATEMENT: 

Edmonds College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470 and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.

JEANNE CLERY STATEMENT:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College’s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College’s Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/safety/clery-act/documents/annual-report.pdf