ENROLLMENT SUPERVISOR (ERSEA)

Snohomish County Head Start   Lynnwood, WA   Full-time     Education
Posted on June 17, 2022
Apply Now
Job ID 11509
Location Edmonds College Head Start
Full-Time Regular

Position Overview

Edmonds College is committed to diversity, equity and social justice.  The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity.  We are intentional about social justice – the active engagement toward equity and inclusion that addresses issues of institutional, structural, and environmental inequity, power and privilege.

ERSEA Supervisor (Program Support Supervisor 1)

SALARY: $3,216 per month

LOCATION: Lynnwood, Washington

The ERSEA Supervisor is responsible for enrolling, maintaining full enrollment and establishing a viable wait list for program slots for low-income infants, toddlers and preschoolers in the Head Start, Early Head Start, and ECEAP program. The ERSEA Supervisor collects enrollment data and reports regularly to Management and to the Office of Head Start (OHS) for contract compliance.

ESSENTIAL FUNCTIONS

60%  Daily supervision and training of two full time ERSEA Assistants to the process and procedures for meeting federal guidelines in the areas of enrollment and health

  • Establish work schedules and approve timesheets; consider requests for time off
  • Ensure ERSEA Assistants have the skills and knowledge necessary for performing their job
  • Direct the work of the Organizational Services Assistant in the areas of program eligibility, enrollment, and child attendance
  • Provide backup coverage, either directly or with other ERSEA staff, to the front desk in the absence of Organizational Services Staff
  • Other duties as assigned

20% Determine eligibility for families applying for Head Start, Early Head Start, and ECEAP

  • Maintain a waitlist of eligible families for each site
  • Fill empty enrollment slots on an ongoing basis, within 30 days of the slot coming open
  • Other duties as assigned

10% Reporting

  • Create and submit monthly enrollment and attendance reports
  • Other duties as assigned

10% Recruiting

  • Coordinate program representation at community events
  • Develop and implement a comprehensive plan for recruiting families in all of our communities
  • Oversee an annual budget for supplies and materials related to recruiting and enrollment
  • Other duties as assigned

COMPENSATION  
Salary range: Beginning salary is $3,216 per month for 40 hours per week, with incremental increases to $4,188 per month plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 2 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

PHYSICAL WORK ENVIRONMENT
Ability to report to work at scheduled times; position may require some evening scheduling. Work is performed in an office setting. The ability to sit at a desk/computer station and perform detailed tasks involving repetitive arm and hand movements, such as data entry, is essential. Operation of standard office equipment such as a PC/terminal, electronic calculator, copy machine, and multi-line phone system is required.   Excellent communication skills, both oral and written, are essential. 

 

CONDITIONS OF EMPLOYMENT

  • Verification of fully vaccinated for COVID-19
  • Other required vaccines:  TDap, MMR
  • Must show a negative TB Test and obtain a health provider statement showing free of communicable diseases
  • Cleared Portable Background Check through DCYF
  • Must be able to transport self to home visits and off-site trainings and meetings

WORK SCHEDULE
40 hours per week, Monday – Friday, 8:00 am – 5:00 pm, with occasional evenings.

KEY COMPETENCIES (specific knowledge, skills or skill sets, and/or abilities necessary to perform work activities):

  1. Be able to perform all the essential functions of the position
  2. Ability to work independently, but also be a team player
  3. Ability to problem-solve and handle sensitive information confidentially
  4. Must be knowledgeable of and work in accordance with Head Start/ECEAP Performance Standards, department and College policies and regulations, and negotiated agreements
  5. Must have knowledge and experience of database systems
  6. Must have a general, basic-level knowledge of hardware, software, and network systems
  7. Must be able to use a computer for written communication, data entry, spreadsheet applications, and report creation
  8. Must be able to respond to and initiate communication with program employees

 

JOB READINESS FACTORS (working conditions such as environmental factors, mental and physical demands, willingness issues of the position):

  • Must be able to prioritize unplanned but required duties with ongoing confirmed deadlines. Must be flexible and able to negotiate priorities according to program needs while considering rules and process requirements
  • Must be able to work under stressful situations and manage stress appropriately
  • Must be able to accomplish repetitive tasks while maintaining a high level of accuracy
  • Must be able to work independently and exercise appropriate judgment
  • Must be able to exhibit cultural humility when working with staff and families from diverse racial, ethnic, and socio-economic backgrounds
  • Required vaccines:  TDap, MMR, COVID-19
  • Must show a negative TB Test and obtain a health provider statement showing free of communicable diseases
  • Cleared Portable Background Check through DCYF

 

MINIMUM QUALIFICATIONS

  1. High School Graduate or equivalent
  2. Two years work experience in a same/similar office or administrative position, including one year of experience in a social service environment

DESIRED QUALIFICATIONS

  • Associates Degree or higher
  • Experience managing staff
  • Experience in a same/similar position in a Head Start and/or ECEAP program

 

 

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: 

All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete: 

1. Responses to supplemental questions (part of the online application). (These questions reflect the required and desired qualifications and are used in the screening process. Please provide thorough responses.) 

2. Current resume. 

3. Names and contact information for three references. 

4. For veterans' preference, please scan and attach your DD214, Member-4 Form. 

 

EEO/AFFIRMATIVE ACTION STATEMENT: 

Edmonds College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470 and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.

 

JEANNE CLERY STATEMENT:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College’s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College’s Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/safety/clery-act/documents/annual-report.pdf.

 

Supplemental Questions

  1. Please describe how your educational qualifications make you a good fit for this position.
  2. Please describe your work experience in a same or similar position.  Include number of staff, work performed, and how many years you have this experience.
  3. Do you have experience managing staff?  If so, please describe.  Include number of staff, work performed, and how many years you have this experience.