Municipal Clerk ISnohomish County Council
Municipal Clerk I
- Schedules and prepares agendas for Council public hearings, meetings, and subcommittees; schedules meeting rooms; makes appointments for participants; notifies parties; prepares, posts, and publishes notices in accordance with state and local laws.
- Attends Council public hearings, meetings, and subcommittees; sets up and monitors recordings; records all decisions and actions of the Council; prepares minutes of all proceedings; provides audio/video technical support.
- Prepares, posts, and publishes official Council decisions; notifies appropriate parties, agencies and/or county staff and members of the public of changes in county laws and records.
- Gathers and evaluates evidentiary documents; establishes files for official exhibits; monitors case files throughout the approval process to ensure compliance with timelines and laws.
- Prepares correspondence and reports; prepares and maintains files and documents for review or signature; prepares copies of documents; collects and enters information into computer; maintains custody of files, recordings, and documents.
- Responds to county staff, other jurisdictions, and members of the public for information regarding proceedings and decisions; assists the public in participating in public processes.
- Maintains manual and/or computerized mailing lists and processes mailings.
- Participates in the review of proposed revisions to state law; forwards comments and assists in implementation of new laws, policies and processes.
- Assists with public disclosure requests pursuant to county code and state law.
- Works with Council staff and other county department staff on special projects; attends occasional off-campus and evening meetings.
- May prepare and submit requisitions, warrants, payroll, and office maintenance requests for approval; assist with budget preparation; maintain inventory and maintenance contracts; order supplies.
STATEMENT OF OTHER JOB DUTIES
- May serve on a variety of teams, committees and task forces as needed.
- May provide central reception for visitors to the County Council and answer main phone.
- May perform duties of Municipal Clerk II or Municipal Clerk III.
- May provide lead direction or supervision to administrative staff.
- Performs related duties as required.
Three (3) years secretarial experience in an office working with legal or legislative matters; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.
Experience working in a governmental entity.
Certified Municipal Clerk designation through the International Institute of Municipal Clerks preferred.
Keyboarding at 45 wpm with accuracy.
A valid State of Washington Driver's License is required.
- local government; administration and functions of the County Council
- laws, legal terminology, rules, regulations and legal processes governing area of assignment
- Open Public Meetings Act
- Council office practices and procedures
- legal descriptions, maps and property descriptions
- proper English, grammar and spelling
- provide written and oral communication
- use computer and various software
- be sensitive to political issues and environment
- use interpersonal skills, including maintaining effective working relationships with public officials, governmental agencies, news media, and county staff
- schedule and manage time independently
- type accurately and take minutes
- research, interpret, and prepare various records, reports and documents
- make presentations including presenting cases in a public setting
- make decisions and maintain confidentiality
- problem solve and work with distraught individuals
- review revisions to policy, laws, and procedures
The employee receives direction from the Municipal Clerk III, Chief of Staff, and/or individual council members. The work is reviewed through periodic meetings and status reports and by evaluation of results obtained.
The majority of work performed is in the usual office environment with, at least, five evening meetings per year in each Council District, plus occasional evening and/or off-campus meetings; daily use of computer, work evenings, weekends, and holidays as necessary.
Accommodations for individuals with disabilities are provided upon request.