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Assistant Director of Facilities, Safety and Security

Sno-Isle Libraries
Marysville, WA Full-time
Posted on July 24, 2019

SNO-ISLE LIBRARIES
invites applications for the position of:

Assistant Director of
Facilities, Safety and Security

Location: Service Center (Marysville)
Pay Range: $8,892.00 - $12,493.87 Monthly
Hours per week: 40
Job Requisition: 18066

This position will remain open until sufficient qualified applicants are received. To ensure first consideration, please submit your online application by August 14, 2019.

Job Summary

The Assistant Director of Facilities, Safety and Security is responsible for providing leadership and direction to the Library District's Physical Security and Safety programs and Facility projects to include maintenance, design and construction or remodel of library facilities. This position is responsible for assuring compliance with all local, state, and federal health and safety procedures assuring the safety of customers and employees and providing direction and services necessary to meet compliance with all state and federal disability legislation and regulations. The position will plan, coordinate, and manage system wide physical security, emergency preparedness and business abuse programs to safeguard Sno-Isle assets, employees, customers or others. This position is part of the Library’s Senior Team responsible for strategic planning.

Essential Functions

  • Manage the Library District's engagement with the community, architects and construction managers in the process of planning, designing and construction or remodel of library facilities.
  • Direct the work of the Library District's facilities and building related special projects.
  • Monitor facilities department workload and oversee process improvement.
  • Assure the fiscal soundness of the operation of the assigned divisions to include participating in the development of facility and capital budgets, monitoring and reporting expenditures compared to budget, and initiating needed corrective actions to maintain fiscal integrity.
  • Oversee the bid process for services related to the construction or remodel of libraries.
  • Assure compliance with all occupational health and safety (Federal, State and Local) guidelines. Examine work sites and review working conditions.
  • Document reports of occurrences and record statistical information.
  • Develop and implement safety-training programs. Certify that statutes, regulations, and codes are clearly understood and met.
  • Develop and maintain Emergency Response information/guidelines for all library locations.
  • Develop and implement educational and outreach programs regarding employers and employees’ rights, responsibilities, and obligations under the Americans with Disabilities Act and other legislation as needed.  Monitor and advise on policies, procedures, operations and activities for compliance with disability legislation, including program accessibility and accommodations.
  • Work with senior management and building managers to determine security needs for all facilities.
  • Develop and maintain vendor contracts for security to assure we have well-trained, professional security officers.  Develop and implement security policies, protocols and procedures. Plan and coordinate security operations for specific events.
  • Provide effective direction to assigned staff to assure the quality and efficiency in areas of responsibility including managing and supervising staff; monitoring and evaluating job performance; and overseeing staff training and development.

Additional Duties and Responsibilities

  • Lead the System Wide Safety Committee.
  • May act in the absence of the Director of Facilities.
  • Deliver presentations to a variety of groups and officials.
  • Attend meetings, trainings, and workshops as assigned
  • Assist with special projects as required.
  • Perform other duties as assigned.

Supervision

The position reports to the Director of Facilities. Reporting to the position are managers who direct the work of staff members performing professional, para-professional and clerical support tasks.

Core Library Competencies

  • Adaptability: Adjust nimbly to obstacles or changing conditions to arrive at the desired goal.
  • Communication: Express self clearly, effectively, and compellingly in written, verbal, and nonverbal messages.
  • Customer Service: Build and maintain responsive, effective relationships with internal and external customers.
  • Interpersonal: Accurately perceive others and the impact of one's own behavior to balance relationship and goal needs appropriately and positively in interactions.
  • Professionalism: Align behavior with the library's mission, values, and strategic focus in serving a diverse stakeholder community.
  • Valuing Diversity: Manages relationships with all people inclusively and equitably; conveys respect by valuing and encouraging the unique dimension each employee adds to the organization and each member of the community brings to the whole. Demonstrates an ongoing commitment to expand one’s own awareness, knowledge, and skills of others’ cultures, beliefs, identities, languages, interpersonal styles, and behaviors.

Supervisor/Manager Competencies

  • Develops/Empowers Others: Fosters others' learning and development to high standards in alignment with the library's mission, values, and strategic goals.
  • Judgment/Decision Making: Gathering and sifting relevant data to think logically, strategically, and insightfully to make sound decisions, even under stress.
  • Leadership: Melding a group of competent, diverse individuals into a high-performing team or organization that collaboratively meets its goals.

Required Knowledge, Skills, and Abilities

  • In depth knowledge of state and local statutes and ordinances on fire safety and prevention, loss control, hazardous chemicals, building, electrical, noise pollution and the environment.
  • Knowledge of Federal, State and Local of all occupational health and safety guidelines for compliance.
  • General knowledge of public library services, and public library operation and administration.
  • Strong organizational, analytical, and problem-solving skills.
  • Ability to provide excellent customer service.
  • Demonstrated ability to work cooperatively and maintain effective interpersonal skills with city staff, local government officials, contractors, and co-workers.
  • Strong writing and communication skills.
  • Demonstrated ability to organize and manage projects.
  • Strong group presentation skills.
  • Ability to operate relevant computer systems including hardware and software, such as Microsoft Word, electronic databases, e-mail, and internet navigation in addition to other office equipment and security systems.

Education and Experience

  • Bachelor’s degree in security or construction management, architecture, public administration, or related field is required.
  • Five years of experience or related professional experience required or equivalent combination of education and related experience that provides the necessary qualifications to successfully perform the essential functions of the position.
  • Two years of supervisory or management experience required.
  • Experience in the process of planning, design and construction of library buildings is highly desirable.

Physical and Environmental Conditions

The physical demands described here are representative of those that must be met by a staff member to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the individual is required to: talk and hear; sit, stand and walk; use hands to finger, handle or feel; reach with hands and arms and to operate personal computers. An individual may occasionally lift and/or move objects or materials weighing up to 35 pounds. Specific vision abilities include sufficient vision to read and recognize numbers and alphabetical characters on books, magazines and other materials as well as computer monitors.

Individuals are required to travel frequently to library facilities and other locations throughout the District's operating area and are required to drive an automobile or to make independent arrangements for such transportation.

 

The following supplemental questions will be asked during the application process:

  • Describe your experience in guiding the development and implementation of safety program(s) in an organization. Include in your response the steps you took to ensure that it was a collaborative process with other key leadership staff and/or team members
  • Describe your philosophy or approach to security management in an organization and how you implemented that throughout your work experience.
  • This position is responsible for engagement with the community, architects and construction managers in the process of planning, designing and construction or remodel of library facilities. Provide a specific example of a time when you were responsible for engaging with a variety of stakeholders on a project and explain how you provided leadership and support in that process.
  • Describe your approach to providing leadership, supervision, coaching and/or direction to staff. Provide a specific example of where you used innovative solutions for the recruitment, development or retention of an individual staff member or the work group you managed.
  • Please describe your interest in the position of Assistant Director of Facilities, Safety and Security and detail how you qualify for the position.

 

Sno-Isle Libraries is an Equal Opportunity Employer. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. This announcement is intended as a general descriptive recruitment guide and is subject to change. This and all Sno-Isle Libraries positions are subject to transfer.