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Data Assistant - Head Start

Head Start Snohomish County
Everett, WA Full-time
Posted on February 11, 2020
Salary $2,658.00 Monthly
Location Head Start - Main Office (South Everett) - Everett, WA
Job Type Full-Time
Department Head Start
Job Number 01074
Closing 3/2/2020 5:00 PM Pacific
 
 
Description
 
Edmonds Community College is committed to diversity, equity and inclusion.  The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity.  Edmonds Community College is an equal opportunity employer. Edmonds Community College invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.

Data Assistant (Office Assistant 3)
Head Start, ECEAP, & Early Head Start

 
We are looking for a detail oriented professional with experience working with computers and with databases to apply for the position of Data Assistant.  Successful candidates are willing to work in a dynamic, collaborative team environment and have a passion for making a difference in their community.  

The Data Assistant is responsible for data management activities related to families enrolled in our Head Start, Early Head Start, and ECEAP programs.  The Data Assistant performs initial record set up, ongoing data entry, and reporting in and from multiple databases.  The Data Assistant works with the Edmonds Community College IT and marketing departments to update and post in our social media accounts.  This position also provides backup tech support to department employees.

Specific tasks include, but are not limited to:
  • Electronic data and records maintenance, including preparation and review of reports
  • Maintain program website and social media
  • Technology support (hardware, electronic equipment, and database software)
This is a full time position and reports to the Executive Director.

 

KEY COMPETENCIES (specific knowledge, skills or skill sets, and/or abilities necessary to perform work activities):

  1. Be able to perform all the essential functions of the position
  2. Ability to work independently, but also be a team player
  3. Ability to problem-solve and handle sensitive information confidentially
  4. Must be knowledgeable of and work in accordance with Head Start/ECEAP Performance Standards, department and College policies and regulations, and negotiated agreements
  5. Must have knowledge and experience of database systems
  6. Must have a general, basic-level knowledge of hardware, software, and network systems
  7. Must be able to use a computer for written communication, data entry, spreadsheet applications, and report creation
  8. Must be able to respond to and initiate communication with program employees
 
JOB READINESS FACTORS (working conditions such as environmental factors, mental and physical demands, willingness issues of the position):
  • Must be able to prioritize unplanned but required duties with ongoing confirmed deadlines. Must be flexible and able to negotiate priorities according to program needs while considering rules and process requirements
  • Must be able to work under stressful situations and manage stress appropriately
  • Must be able to accomplish repetitive tasks while maintaining a high level of accuracy
  • Must be able to work independently and exercise appropriate judgment
  • Must be able to exhibit cultural humility when working with staff and families from diverse racial, ethnic, and socio-economic backgrounds

 

Qualifications

MINIMUM QUALIFICATIONS

  • High School Diploma or equivalent
  • Two years of experience in a same or similar position
DESIRED QUALIFICATIONS
  • More than two years of experience in a same or similar position
  • Experience with Head Start, ECEAP, and/or Early Head Start database software
PHYSICAL WORK ENVIRONMENT
Ability to report to work at scheduled times. Work is performed in an office setting. The ability to sit at a desk/computer station and perform detailed tasks involving repetitive arm and hand movements, such as data entry, is essential. Operation of standard office equipment such as a PC/terminal, electronic calculator, copy machine, and multi-line phone system is required. The ability to move over uneven surfaces and exhibit sensitivity when working with people from diverse backgrounds is essential.  Excellent communication skills, both oral and written, are essential. 

WORK SCHEDULE:
40 hours per week, Monday – Friday, 8:00 am – 5:00 pm.

COMPENSATION 
Salary range 34: Beginning salary is $2658 per month for 40 hours per week, with incremental increases to $3511 per month plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 9 scheduled holidays, 1 personal holiday, 2 personal leave days, and 13 vacation days per year (incremental increases to 24 vacation days per year).

CONDITIONS OF EMPLOYMENT
Hiring for this position is on the condition that candidates meet the following requirements:

Before Starting Work:
  • Submit paperwork indicating negative TB Test or clear chest x-ray within one year of hire date
  • Show proof of Tdap booster vaccination
  • Show proof of MMR (measles) vaccination
  • Submit proof of a cleared Portable Background Check from the Washington State Department of Early Learning
Within three days of hire:
  • Submit proof of US Citizenship or ability to work in US (must show original social security or Alien Registration Card/Work Permit, as well as one piece of picture identification)
  • Completion of all pertinent personnel/payroll forms
Within 60 days of hire:
  • Signed statement by a health provider that the employee is free from communicable diseases and physically able to perform job responsibilities. 
Condition of continued employment:
  • Successfully complete a nine-month probationary period
  • Keep all certifications and clearances in current status
  • Complete 15 hours of Professional Development Training each year

EEO/AFFIRMATIVE ACTION STATEMENT
Edmonds Community College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information.  Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470  and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.