ARPA Recovery Specialist

City of Snohomish   Snohomish, WA   Temporary     Accounting
Posted on December 30, 2021
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Recovery Specialist-Long Term, Temporary with Benefits

Finance

 

POSITION INFORMATION

Job Number:

002

Union Status:

Teamsters-OT

Department:

Finance

Classification Status:

Represented

Division:

NA

FLSA Status:

Non-Exempt

Reports To:

Finance Director

Pay Range:

OT12

Working Title(s):

Recovery Specialist

Date Revised:

01/01/2022

EEO Code:

2

 

JOB SUMMARY

Your job in the department is to . . .

Under the direction of the Finance Director, the Recovery Specialist is responsible to assist the City with funding relief provisions as provided for in the American Rescue Plan Act (ARPA) of 2021 stemming from the public health emergency with respect to COVID-19. This position will assist, plan, develop programs and provide overall grant management related to and for various eligible city expenditures, positions and projects. This position will develop, implement, organize and provide grant management assistance for programs which will assist the City’s community partners and businesses with associated ARPA funding opportunities such as grants, economic development and recovery opportunities. Serve as the City’s manager of all grant and funding agreements with regard to the City of Snohomish awarding ARPA funding to businesses and organizations.

 

Your job also involves . . .

Reconciling accounts and adjusts irregularities. Prepares financial analyses and a variety of financial reports as required.

DUTIES & RESPONSIBILITIES

Tasks listed are intended to be descriptive and not restrictive.  An employee in this classification may perform any of the tasks listed; however, these examples do not include all the tasks which an employee may be expected to perform.

 

For each function (Should not include much more than 10 functions), indicate the frequency each function is performed (D=Daily, W=Weekly, M=Monthly, Q=Quarterly, AN=As Needed).

Estimate the distribution of total working time on an annual basis using percentages of not less than 5%. Total percentage of time must add up to 100%.

 

Number of Job Functions: Click here to enter text.

JOB FUNCTIONS

FREQUENCY

ANNUAL % OF TIME

Serving as the internal City ARPA funds coordinator and liaison with regard to all City grants, projects and programs funded by the ARPA:

  • Developing a thorough working knowledge of all aspects of the ARPA funds received by the City to include how they may be utilized, management of funds and programs and the completion of all required reporting requirements
  • Assisting the Finance Director, the Economic Development Manager and other city departments with the ARPA contract language and the various uses of funds, both within the City and within the community

·         Develop, oversee and monitor contracts related to all internal programs, grants, and projects associated with the City’s ARPA funding, including receiving and reviewing progress reports, assisting with preparation for on-site visits, and preparation of various reports. Checks reports of expenditures to ensure compliance with Federal government fiscal and administrative policies and regulations.

D

40%

Serve as the external City ARPA funds coordinator and liaison with regard to grants and programs available to the Snohomish business community, Chamber of Commerce and the City’s community partners (e.g., Snohomish Food Bank, Senior Center, Boys and Girls Club, etc.) with the express goal of furthering the City’s economic recovery efforts:

  • Works with Economic Development Manager to develop materials for community businesses, community partners and the Chamber of Commerce specific to the types of funds available, including RFP and bid development, how to apply and how funds awarded etc.
  • Oversee and monitor contracts related to all external programs, grants, and projects associated with the City’s ARPA funding

D

40%

Reporting:

  • Manage financial monitoring, tracking, and reporting activities for ARPA funds and projects.
  • Assist city staff with review of costs, purchases, invoices and maintains a database(s) related to all internal ARPA funding
  • Research, analyze, and prepare technical and administrative reports and documents associated with ARPA funding.
  • Updates monthly Project Management reports and provides this report to Finance Director, the Economic Development Manager and the City Administrator. Prepares memorandums to communicate budget concerns to the responsible Department Head

·         Researches, organizes, and prepares special or periodic reports required by other organizations, including the state auditor, federal, state and county agencies, and financial institutions

·         Research, analyze and prepare technical and administrative reports and documents associated with ARPA funding

AN

15%

Prepare materials and make presentations to City Council, Economic Development Commission, city staff, the business community and community partners

 

AN

5%

SUPERVISORY RESPONSIBILITY (DROPDOWN)

1 - Little or no supervisor responsibility for work of others

 

KNOWLEDGE, SKILLS AND/OR ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The required knowledge, skills and/or abilities are listed below:

Knowledge of:

  • Contract principles and procedures
  • Structure and operation of municipal government
  • Project management techniques and practices
  • Grant research, preparation and management
  • Basic accounting and budget principles

 

 

Skill or ability to:

  • Use exceptional organizational skills and attention to detail
  • Exercise individual initiative and discretion in work, including confidential matters
  • Accurately analyze issues and situations and adopt an effective course of action
  • Attend evening, early morning and weekend meetings as needed/requested
  • Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the City, using language and a format the audience will best understand.
  • Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).
  • Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the City. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships. 
  • Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures.  Meet productivity standards, deadlines, and work schedules.   

 

MINIMUM QUALIFICATIONS

Indicate the MINIMUM educational level required and the number of years of relevant experience required to perform the duties of the position.

Minimum Education Level

3 - Bachelors (if specific fields, list below)

Specifics: In Accounting or related field

 

Minimum Experience Level

Four-Five years (if in specific skills/fields, list below)

Specifics: Of progressively responsible work experience in contract management or related field

 

Substitution Note: A combination of education and experience which provides the applicant with the knowledge, skills and abilities to successfully perform the duties of this position.

 

Certifications

None required

Specifics: NA                                       

 

Driver’s License

Valid Washington State Driver’s License or the ability to obtain one by start of employment and have a satisfactory driving record

Specifics: Must be insurable by the City’s insurance carrier.

 

Other Licenses

None required

Specifics: NA

 

Desirable Qualifications:  Municipal experience preferred

 

WORKING CONDITIONS

Job Conditions: All staff positions at the City are required to be available to report to work during off hours in case of emergency and perform duties as assigned.

 

Work Location: City Hall

 

Travel: Within the City functions to perform functions such as, working with community members, presentations, and trainings.

PHYSICAL DEMANDS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

 

Environment: Standard office setting; frequent interaction with City staff and the general public; exposure to moderate noise levels.

Physical: Incumbents require sufficient mobility to work in an office setting; walk, stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard; to stoop, kneel, crouch, or crawl; light lifting and carrying; ability to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Hearing: Hear in the normal audio range with or without correction.

 

REASONABLE ACCOMMODATIONS

The City of Snohomish is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.


City of Snohomish

116 Union Ave
Snohomish , WA
http://ci.snohomish.wa.us/