Alderwood Water & Wastewater District

Lynnwood , WA
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Administrative Manager

Alderwood Water & Wastewater District
Lynnwood, WA Full-time
Posted on October 12, 2018


Alderwood Water & Wastewater District seeks an intuitive, creative, versatile, and committed administrative professional for an Administrative Manager position in the Maintenance and Operations Department.

The Administrative Manager will supervise an Administrative Clerk, an Administrative Assistant, an Inventory Control Specialist, a Utility Worker, a Management Analyst and will work with human resources to recruit and hire a new Functional Analyst position. The successful candidate will manage and provide oversight for various administrative functions of the department including procurement, inventory control, budget coordination, process improvement, records management, and customer service.


The District has implemented a computerized maintenance and management information system (CMMS) that automated Maintenance and Operation work order and inventory processes. The system has been in place for over five years and management is seeking to expand its role to improve inventory processes, asset management, and track and report progress on performance metrics. The Administrative Manager will oversee the administration of CMMS and manage the staff that are the central power users for the Department. In this role this person will be responsible for advising management on system expansion while ensuring employees are appropriately trained on its various functions.

Maintenance and Operations is seeking to become more efficient in order to expand its functionality into identified areas of service that are not currently being provided. The Administrative Manager will supervise M&O Support Staff and oversee continual improvement efforts through the use of lean and other techniques.

Salary: $80,328 to $107.640 annually


Any equivalent combination of education and experience that provides the applicant with the knowledge and skills necessary to perform the requirements of the job.

A typical way to obtain the necessary knowledge and skills may be five years of progressively responsible experience performing administrative functions for a similar sized public sector organization, and a bachelor’s degree in public administration, business administration, or a related field.


  • Vacation and Sick Leave
  • Medical Plan Options
  • Dental and Vision
  • Educational Assistance
  • Wellness Incentive
  • Commute Trip Reduction Incentive
  • Public Employee Retirement System
  • Deferred Compensation with Employer Match
  • Flexible Spending Accounts
  • Life Insurance
  • Short / Long Term Disability
  • Training / Development



The Alderwood Water & Wastewater District is a regional public health organization that provides clean water to a community that includes over 50 square miles, seven municipalities and unincorporated areas throughout south Snohomish County. The District incorporated in 1931 and is the largest water/wastewater district in Washington. Currently, the District is undertaking many initiatives with the goal of creating lasting change that will enable employees to provide clean water service well into the future. Other than the changes in Maintenance and Operations the organization is changing its budget process, creating a leadership development program, implementing a document management system to increase access to public records, preparing for emergencies, reshaping its planning process, and modernizing its geographic information system (GIS).

The Administrative Manager position reports to the Maintenance and Operations Director. With the new staff hired this year Maintenance and Operations will have a total of 89 employees. The department provides service in the areas of wastewater collection, water distribution, water quality, and wastewater treatment. Department employees work out of the Maintenance and Operations Facility in Lynnwood, WA and the Picnic Point Wastewater Treatment Facility in Edmonds, WA. Approximately three quarters of the department’s workforce primarily performs their job functions in the field.


The Administrative Manager needs to have a strong understanding of public administration process and procedures. This person needs to be committed to continual improvement and have an understanding of lean and other techniques used to eliminate waste and create efficiencies. The successful candidate will have proven versatility and be willing and able to learn quickly about work functions in which they may have no experience.

This individual should be well versed in many administrative areas including procurement, budget, customer service, inventory control, administration, public record keeping, and related functions. The successful candidate will have proven leadership skills and be capable of providing supervision to multiple direct reports in a public sector environment.

The Administrative Manager will play a key role in the administration of CMMS and be a liaison between Maintenance and Operations and other District IT integration projects. The successful candidate will be comfortable navigating various information systems and identifying areas where they can be better utilized.

To Apply: Click Apply Now to see a complete job description and to apply. Please submit all application materials including a cover letter and resume by Monday, October 29, 2018 at 5:00 PM to be considered during the first review of applicants. Interviews are tentatively scheduled to take place on Wednesday, November 14th, 2018.