Edmonds Community College is committed to diversity, equity and social justice. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. We are intentional about social justice – the active engagement toward equity and inclusion that addresses issues of institutional, structural, and environmental inequity, power and privilege.
HEALTH/ERSE ASSISTANTSCOPE OF WORK
Head Start & Early Head Start
The Health/ERSE Assistant will work primarily with the Teacher/Family Advocate (TFA) to support contractual health requirements. The Health/ERSE Assistant will also provide support to enrollment services, which is a division of Health and Family Services. This position is supervised by the Parent, Family, & Community Engagement (PFCE) Director. Health Support Tasks and Expectations
Good health is essential for a child to be fully engaged in learning and developing the skills necessary for school readiness and success. The Health/ERSE Assistant works with the TFA to identify, refer and follow-up on health concerns and health requirements for all assigned children. To be successful, the Health/ERSE Assistant must have the skills to help the TFA work with parents to:
- Establish and maintain a medical and dental home;
- Ensure that current medical and dental exams occur and follow-up treatment is completed;
- Ensure that child's immunizations are current or up to date;
- Ensure that emerging health concerns are addressed
- Become a strong health advocate for their child.
These skills include, but are not limited to:
- Organized and careful tracking of deadlines
- Effective communication with the TFA and, if necessary, with the parents, and medical providers to ensure deadlines are met
Under the general supervision of the PFCE Director and with direct input from and consultation with the ERSE Coordinator, the Health/ERSE Assistant will:
Enrollment Support Tasks and Expectations
- Follow the health Protocols, complete all health screenings on children at centers, which include vision screens, hearing screens, heights and weights prior to the child's 45th day in program
- Complete data entry for the above project
- Prepare CDC graphs for staff to share with parents
- Prepare screening results report for staff to share with parents
- Assist TFA in arranging follow up care for children with identified needs, as a result of the health screens
- Assist parents in obtaining an annual Physical and Dental exam prior to the child's 90th day, in coordination with the TFA
- Assist parents in obtaining the required annual HCT and Lead Screenings, in coordination with the TFA
- Follow up with parents and/or TFA on any recommended treatment needs
- Assist parents in maintaining their child on an annual exam schedule, in coordination with TFA
- Complete data entry for immunizations
- Review immunizations for compliance with state requirements
- Communicate with parents and staff regarding status of immunizations if not complete
- Maintain up-to-date health records and record keeping systems
- Complete all health reports as needed
- Monitor health requirements using the organization's established database
- Participate in health staffings as needed
- Perform intakes on new enrollees for TFAs throughout the program year
- Perform other duties as assigned
The ERSE Coordinator is responsible for enrolling, maintaining full enrollment and establishing a viable wait list for Head Start and Early Head Start slots for low-income infants, toddlers and preschoolers. Under the general supervision of the PCFE Director and with direct input from and consultation with the ERSE Coordinator, the Health/ERSE Assistant will:
- Assist in the development of recruitment and enrollment materials, forms, and reports
- Assist in ERSEA procedure development and evaluation
- Compose and deliver responses to all routine correspondence, inquiries and contacts reporting results to ERSE Coordinator
- Establish and maintain electronic and paper programmatic and client records and files
- Manage sensitive documents
- Implement and manage SCHS/EHS enrollment procedures including determining eligibility on routine enrollment applications
- Create and manage Head Start's and Early Head Start's waiting lists
- Conduct and support recruitment activities and maintain documentation for same
- Provide families, staff and the public with information on SCHS/EHS programs and services
- Within established service guidelines and parameters, interpret and apply Head Start/Early Head Start ERSEA federal rules and SCHS/EHS's ERSEA policy, protocols and procedures
- As needed, conduct or participate in community fairs, public awareness and education activities that increase the community's knowledge of Head Start/Early Head Start programs and services
- Maintain ERSEA databases and records management systems
- Within prescribed guidelines, the Health/ERSE Assistant will act independently upon routine paperwork and applications, applicants' inquiries, and reporting results to the ERSEA Coordinator rather than requiring advance approval
The Health/ERSE Assistant must be able to:
- Communicate, both orally and in written form, in English and in Spanish with customers, clients, staff or public, in a face-to-face, one-to-one and/or group setting and using the telephone using appropriate sentence structure, language and vocabulary.
- Read and understand written instructions in English and Spanish; interpret and apply written information, and apply a written standard, policy, and/or procedure to a work task and/or question in English and Spanish.
- Operate a PC computer accurately inputting data and statistics into established spreadsheet, database and word processing programs; maintain required record-keeping and tracking systems using established database, spreadsheet and/or word processing programs; generate documents and reports; and use e-mail system; maintain appropriate paper documentation/filing system.
- Produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
- Operate a variety of standard office equipment requiring continuous or repetitive arm-hand movements.
- Observe, compare, or monitor data and behavior to determine compliance with other prescribed standards.
- Instruct others in a one on one, classroom or group setting.
- Comprehend and make inferences from written material.
- Operate a motor vehicle requiring a standard driver's license; some travel between sites may be required.
- Set up or removes folding tables and chairs; some lifting and use of hand-truck required.
- Sort and/or alphabetize documents and files.
- Produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
- Walk over rough, uneven or rocky surfaces and climb stairs.
- When working in a classroom when children are present, an employee in this position must be able to supervise individual and groups of children by positioning themselves so as to keep them within visual and auditory range, accounting for the whereabouts of each child at all times, and ensuring that no child is ever left alone or unsupervised.
- Maintain the safety of materials, goods, equipment, furniture through visual, auditory, tactile, verbal, mobility and smell inspection; to occasionally use cleaning agents on materials, equipment and/or furniture, calling for maintenance on office equipment when needed.
Clock in and out for work shifts and lunch breaks using the Time & Attendance system; record and report own absences using the Absence Management system.
- High school graduation or equivalent AND two years of full-time experience with same/similar work responsibilities or equivalent education/experience.
- Spanish Language Proficiency – accomplish work without the aid/support of an interpreter; proficiency will be tested.
Within the last five (5) years, employment experience
- that exhibits work skills in
- prioritizing multiple tasks, establishing and meeting deadlines with limited supervision
- managing multiple and complex tracking/documentation electronic and paper systems
- providing logistical and clerical support to three or more supervisors/managers
- working as the primary receptionist with customers/clients who are from diverse social, economic, cultural, ethnic, and education backgrounds.
- that exhibits strong computer skills and proficiency in
- minimally Word and Excel software for Windows;
- developing complex spread-sheets, documents, and pamphlets; and
- database program(s).
Experience working with low-income families with very young children on issues of health, health treatment.
SKILLS AND KNOWLEDGE
The ability to work independently and as a member of a team is essential to the success of this position. The Health/ERSE Assistant must be knowledgeable of the factors affecting low-income families and have the skills to relate to and work with parents of diverse socioeconomic, cultural, ethnic and educational backgrounds.
The largest language population served by SCHS/EHS is Spanish, which makes it a necessity that the Health/ERSE Assistant also have excellent Spanish language written and verbal skills. Working in a collaborative relationship with the Teacher/Family Advocates requires skills in negotiation, compromise, expressing empathy, effectively communicating, efficiently managing time and tasks, sharing pertinent information, defining problems or needs, reaching consensus on a decision or action, and, if needed, working together to resolve a misunderstanding or conflict.
This position reports to several different people in different program areas. This requires the ability to be flexible as the ebb and flow of work might differ at different points of the year.
The Health/ERSE Assistant regularly handles confidential and sometimes highly sensitive fiscal, client, staff or programmatic information and must be able to discern a position's need to know status. The Health/ERSE Assistant will maintain Head Start children and parents' confidentiality and handle child, parent and family information in a confidential, professional, and sensitive manner exercising appropriate discretion in sharing the information on a need to know basis.
The position requires strong organizational, record-keeping, and documentation skills plus basic computer skills that allow the Health/ERSE Assistant to write, respond and send emails, establish and update work calendar, complete database entry and generate established reports, and create documents in a word processing program. As this position involves several critical deadlines, it is the expectation of SCHS/EHS that the Health/ERSE Assistant possesses extremely effective time-management skills.
Working with assigned databases, the Health/ERSE Assistant must exhibit skills and abilities in interpreting statistical data and activity reports to determine compliance to prescribed standards, identifying compliance trends reporting to coordinator or manager; and reviewing statistical data and activity reports to determine if they have been completed correctly, and if needed, providing coordinator/manager with report on errors.
The Health/ERSE Assistant must be knowledgeable and is accountable for compliance with Head Start Performance Standards, SCHS&EHS Service Plans, and organizational employee and service policies, protocols and procedures as they relate to their position in delivering health and enrollment services. The Health/ERSE Assistant is responsible for accurate computer data entry for all health and enrollment information and statistics, working in a respectful manner with all children, parents and employees; completing required forms and paperwork in a timely, neat, readable and appropriate manner, and exhibiting the attributes identified in SCHS Professional Behavior Expectations.
SCOPE OF AUTHORITY
The PFCE Director has overall management of the Health/ERSE Assistant position. The ERSE Coordinator directs the day-to-day enrollment work of the Health/ERSE Assistant providing proper training and working with the PFCE Director in establishing work schedules and task deadlines. The PFCE Director directs the day-to-day health work of the Health/ERSE Assistant providing proper training and establishing work schedules and task deadlines.
The PFCE Director signs leave requests and conducts the Health/ERSE Assistant's performance evaluation with input from the ERSE Coordinator. The PFCE Director and the ERSE Coordinator keep the Health/ERSE Assistant up to date on SCHS/EHS policies, protocols, processes and procedures as they relate to the position's work scope and job tasks and require on-the-job technical assistance to accomplish the assigned responsibilities.
CONDITION OF EMPLOYMENT
Hiring for this position is on the condition that the following requirements will be met:
Prior to job offer:
- For Spanish speakers, complete Spanish proficiency exam with a score equivalent to the minimum requirements for this position (if not a native Spanish Speaker).
Before Starting Work:
- Paperwork indicating negative TB Test or clear chest x-ray
- Proof of Tdap (Pertussis) vaccination
- Show proof of a cleared Portable Background Check from the Washington State Department of Early Learning
- (NOTE: if you do not have a current PBC, you must first create an account in the DEL's MERIT system by clicking here. The fees for obtaining a PBC are your responsibility. The entire process of obtaining a PBC takes 3-4 weeks. You may not start working until we have a copy of your cleared PBC.)
Within three days of hire:
- Submit proof of US Citizenship or ability to work in US (must show original social security or Alien Registration Card/Work Permit, as well as one piece of picture identification).
- Completion of all pertinent personnel/payroll forms.
Within two weeks of hire:
- Completion of state mandated compliance trainings: State Ethics, Diversity Basics, Sexual Harassment Prevention, and FERPA
- Completion of the following Head Start mandated trainings: Blood borne Pathogens, Child Abuse/Neglect, and Confidentiality, and SCHS & EHS Professional Expectations/Standards and Edmonds Community College's policy 6.5.600 Work Place Civility and Respect
Within 30 days of hire:
- Union Shop Fee: You must become a member of the classified union or pay a representation fee or nonassociation fee within thirty calendar days of your hire.
Within 60 days of hire:
- Signed statement by a health provider that the employee is free from communicable diseases and physically able to perform job responsibilities.
Condition of continued employment
- Successfully complete a six-month probationary period.
- Keep all certifications and clearances in current status
EEO / AFFIRMATIVE ACTION STATEMENT
Edmonds Community College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470, 425-640-1832, or email email@example.com, and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.